PEP Terms and Conditions

Terms and  Conditions of business ( Technical & Engineering staff)  

Permanent Staff 
1. The client will notify the Agency immediately an applicant, introduced by the Agency, is engaged and pay the fee due in accordance with clause 2 hereof within 7 days of the receipt of the invoice.
 
2. The fee payable by the Client for the introduction of an applicant, resulting in an engagement is based upon the commencing salary or wages calculated on an annual basis, determined for the first 12 months of employment, together with any allowances and other payments forming part of taxable emoluments referred to an total remuneration, as agreed to be paid by the Client to the applicant engaged in accordance with scale of Fees. VAT is charged at the applicable statutory rate.
 
3. Should the engagement cease before the beginning of the 13th week, refunds will be made in accordance with the Standard scale of Refunds detailed below, provided that the Client notifies the Agency in writing within fourteen days ( 14 days ) of the cessation of employment of the applicant. Clause 10 refers to the fees applicable to the engagement of a temporary worker to the Client’s permanent staff.
 
4. Introductions by the Agency are confidential and are made individually to the Client. If the Client or a member of the Client’s staff, within three months, passes on the introduction to any other person, firm or corporation resulting in an engagement, the Client will be liable for payment of the fee as set out in Clause 2.
 
5. A full fee will be charged, for any applicant, engaged as a consequence of or resulting from, an application by the Client to the agency, even though the introduction is made indirectly.
 
6. The agency endeavours to ensure the suitability of any applicant introduced to the Client. The client shall, notwithstanding this, satisfy himself as to the suitability of any applicant and shall take up any references provided by an applicant and/or the Company before engaging such applicant should the Client deem this to be necessary. The client shall be responsible for obtaining work and other permits, for the arrangement of medical examinations and/or investigations into the medical history of any applicant and satisfy any medical and other requirements or qualifications required by law, and any travel expenses incurred by the potential or successful applicant in the course of the employment process.
 
7. The agency can accept no liability of any kind for any loss or damage to property or for any other loss, including without prejudice to the generality of the foregoing, loss of profits, or for any injury to persons arising directly or indirectly from any act or omission of any applicant introduced by the agency, even if such act or omission is negligent or fraudulent or reveals dishonesty.
 
Temporary Workers
 
8. The client shall pay to the Agency the hourly charges for all hours actually worked by the temporary worker. Travelling, hotel or other expenses as may be agreed shall be itemized on the Agency’s invoice in addition to these charges. These charges will be those in force at the time of the assignment and may be varied from time to time with immediate effect. Details of charges are available on application and are calculated on an hourly basis at rates varying according to the number of hours required in any one week, Monday to Friday. No charge is made for lunch hours and charges are inclusive of all National Insurance and other statutory costs but exclusive of VAT. VAT is charged at the current rate for the service industry.
Invoices not paid within 7 days of the receipt of an invoice will render the guaranteed refund period invalid. Unpaid invoices will be subject to an additional interest charge for the unpaid period at prevailing bank prime rates.
 
9. Charges, which largely represent wages paid are invoiced weekly, and are payable immediately upon receipt of Agency’s invoice.
 
10. The agency is responsible for the payment of wages to each temporary worker and the deduction and payment of all statutory contributions in respect of PAYE and PRSI and all other appropriate taxes usually borne by an employer.
 
11. The engagement by a client of a temporary worker or former temporary worker whether for a definite or indefinite period on a permanent basis for the use on a temporary basis but remunerated directly by the client OR the introduction by the client of such temporary worker to other employers resulting in an engagement or use on a temporary basis by such other employer renders the Client liable to pay the fees in accordance with the Terms for ‘PERMANENT STAFF’ set in Clause 1-6 provided that the engagement takes place within a period of six months from the termination of any temporary assignment.
 
12. In such cases the refund clause will not apply since it is considered that mutual suitability will have been established during the period of the temporary assignment.
 
13. The supervision, direction of health, safety and control of a temporary worker assigned to the Client is the responsibility of the Client for he duration of the assignment. If the services of the temporary worker prove to be unsatisfactory to the Client, the Agency will reduce or cancel the charge for the time worked provided that the temporary worker leaves the assignment immediately and that notification by telephone is received by the Agency either:

(i) Within five hours of the temporary worker commencing duties, where booking is for more than seven hours or (ii) within two hours for bookings of seven hours or less and is confirmed in writing to the agency within 24 hours.
 
14. Whilst every effort is made by the agency to give satisfaction to the client by ensuring reasonable standards of skills, integrity and reliability from workers and further to provide them in accordance with requirements, by reason of the human element involved, no liability can be accepted by the agency for any loss, expense, damage or delay arising from any failure to provide a worker or workers for all or part of the period of booking or from negligence, dishonesty, misconduct or lack of skill of the temporary workers provided. 
 
For the introduction by the Agency, and employment by Client of permanent staff:
 
Employment in South Africa:
 
14% on gross remuneration per annum in Rand
 
Employment elsewhere internationally:
 
20% on gross remuneration in the applicable currency of the country in which candidate is employed, but paid in US$ to the Agency at the conversion rate applicable at the time of acceptance of the employment contract.
 
 
Standard Scale of Refunds
Engagements terminating during or at the end of:
 
Week 1 and 2  - 90% refund
(100% less10% administration fee)
 
Weeks 3 and 8 -  50% refund
Weeks 9 and 12  - 25% refund

Our Terms of Business:

We  require :

1.)    A signed copy of our terms of business,

2.)    Written instructions including a full Job Specification.

3.)    Name of the Final decision making the appointment.

4.)    DEPOSIT REQUIREMENTS

Normal Private Companies :    25  % Deposit before we will proceed with any

                                                  Placement.

Public & Foreign Companies.  50 %  Deposit before we will proceed with any

                                                  Placement excluding BEE Company.

All other:                                   80% Deposit from any Government Department,

                                                  semi Government Company,  Escom, SA Harbor,

                                                  Grinaker -LTA  or any BEE Company.

      No exceptions will be made.

 
 
The Client acknowledges that the above terms and conditions are acceptable and hereby authorizes the Agency to proceed with any assignments requested by the Client in accordance with the said conditions.
 
Any variations hereto will be of no force nor effect unless agreed in writing and signed by both Client and Agency.
 
 
Signed…………………….
 
Print name…………………….
 
In the capacity of………………………..
 
For employer Company or organisation……………………………..
 
Registered address……………………………………………………..
 
Date……………………….
 
Assignment reference number………………………

Professional Engineering Placements / Professional Executive Placements 

Position/job profile provided by Client to PEP:

*          A Drive = Dominance, Ascendance, Assertiveness

                B Drive = Extroversion, Introversion, Sociability, Gregariousness

                C Drive = Patience, Stability, Time Urgency

                D Drive = ‘Blame Avoidance’, Conformity, Dependence, Attention to detail

[go to top of page]